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The Dakota Association of South Africa
Monthly Meeting
Invitation to Monthly meeting No 1
To be held on Saturday 30 January at 14:00 in the Dakota Lodge next to Hangar 5 at Rand Airport.
The goal is to re-establish the Dakota Association of South Africa, a non-profit volunteer organisation, dedicated to the collection and preservation of all matters relating to the Douglas DC-3 and C-47 aircraft.
Please RSVP to John Austin-Williams at
This e-mail address is being protected from spambots. You need JavaScript enabled to view it
or +27 (0) 83 459-7802
Please read the document below and send items for the agenda or suggestions to John.
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To do
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Notes
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Person to do
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Election, of portfolio holders
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See accompanying page
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Election, of committee
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See accompanying page
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Open bank account
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Can only be done once committee elected.
Bank also wants minutes of first meeting.
Bank also wants existing constitution. (Sent to Standard Bank Fourways already)
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Jaws
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Find a location for monthly meetings
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Seek a venue for monthly meetings. (The venue will be The Dakota Lodge adjacent to hangar 5 at Rand Airport. Use of which has been generously granted by Captain Flippie Vermeulen)
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Jaws
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Find a permanent home
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Seek a venue to house any memorabilia the Association should acquire via donations, items like books, photographs, models, ephemera etc. Chat to SAA Museum Society re space for prefab type building in their aircraft park.
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Revise existing constitution
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Date of AGM
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Establish a date for AGM (Suggestion is March month, after financial year end which will be end of February.)
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Date of monthly meeting
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Establish a date for monthly meetings. (Suggestions are:
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The first Thursday of every month at 18H00. The January meeting will be the last Thursday of the month, to allow members to return from annual leave.)
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The first Saturday of every month at 14H00. January meeting will be last Saturday.
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Non-profit
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Apply for Section 21 status
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Non-profit
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Apply for Public Benefit Organisation reference number.
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Legal
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Obtain the services of a legal advisor, preferably a member who will provide the service free of charge.
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Accountant
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Obtain the services of an accountant, preferably a member who will provide the service free of charge.
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Membership
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Locate past members.
Recruit new members.
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Membership fees
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Establish yearly membership fees; Adults, Children, Pensioners
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Post box
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Rent one (location)
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Business plan
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Establish a Business Plan and long-term goals and aspirations. (The momentum gained during the lead up to the 75th Anniversary must not be allowed to dissipate after the event. The Association with its members will need to focus on the future of the organisation post 2010 functions.)
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Committee
A Committee consisting of Chairman, Vice-Chairman, Secretary and Treasurer shall be elected for terms of two (2) years each. Each person so selected shall hold office for the term for which he/she is selected, and until his successor has been selected. Officers may serve for more than one term.
Committee members’ responsibilities
Chairman.
To preside over all monthly meetings as well as the AGM.
Perform all duties customary to that office and shall supervise and control all of the affairs of DASA
The Chairman may delegate authority and responsibility but shall remain fully accountable.
Vice Chairman
In the absence of the Chairman or in the event of his inability to serve, the Vice-Chairman shall perform the duties of the Chairman, and, when so acting, shall have all the powers of and be subject to all the restrictions upon the Chairman.
Secretary.
The Secretary shall be responsible for the keeping of an accurate record of the proceedings of all meetings of the Committee and at monthly meetings.
The secretary will also have access to all correspondence, written or electronic and shall make such available at monthly meetings.
The secretary shall answer correspondence where applicable and copy in the rest of the committee.
Treasurer.
The Treasurer shall have the custody of, and be responsible for, all funds of DASA. All banking and where possible all transactions will be done electronically. All cash will be banked for accurate record keeping.
Whenever required the Treasurer shall render a statement of accounts.
The Treasurer shall at all reasonable times exhibit the books and accounts to anyone who requests them.
PORTFOLIO HOLDERS
SOME DUITES AND REPONSIBILITIES
All portfolio holders and sub-committees must give full accounts of monthly activities and progress reports at monthly meetings under the heading general.
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Post
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Duties and responsibilities
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75th Oshkosh Function
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The idea is to take a South African DC-3 to Oshkosh.
A sub-committee to be elected to attend to this event.
Somde links of interest.
A provisional route, prepared by Captain Flippie Vermeulen and Brendan Odell, has been suggested as follows.
Rand (SA) - Polokwane (SA)
Polokwane (SA) - Chileka (Malawi)
Chileka (Malawi) - Dodoma (Tanzania)
Dodoma (Tanzania) - Nairobi Wilson (Kenya)
Nairobi Wilson (Kenya) - Djibouti (Djibouti)
Djibouti (Djibouti) - Port Sudan (Sudan)
Port Sudan (Sudan) - Luxor (Egypt)
Luxor (Egypt) - Iraklion (Crete (Greece)
Iraklion (Crete(Greece)) - Catania (Italy)
Catania (Italy) - Marseilles (France)
Marseilles (France) - Coventry (UK)
Coventry (UK) - Prestwick (UK)
Prestwick (UK) - Keflavik (Iceland)
Keflavik (Iceland) - Narsarsuaq (Greenland)
Narsarsuaq (Greenland) - Gander (Canada)
Gander (Canada) - Boston (USA)
Boston (USA) - Rock Falls (USA)
Rock Falls (USA) - Oshkosh (USA)
The total flight time will be around 85 hr there and 85 back with
scheduled maintenance (inspections are every 60hr) both ways at Air
Atlantique's facility at Coventry.
The carriage of passengers is only possible on selected parts of the route due to fuel/weight restrictions.
Fuel calculations are 100 USG per hour and oil at 2 USG per hour.
AirBp have been approached for for assistance. We await their response.
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75th South Africa function(s)
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A sub-committee to be elected to attend to this event/s.
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Curator
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To accept donations of memorabilia, artefacts, ephemera etc and to keep electronic record of such i.e. an asset register.
To store and display as appropriate all items received/collected.
This portfolio may be combined with that of Display Hall and Library
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Display Hall & Library
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See curator
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Douglas DC-3
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To find for the Association a Douglas DC-3 which can be wholly owned by the Dakota Association of South Africa. Be officially legally registered with the CAA, whether serviceable or not.
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| Douglas DC-3 C/N 27099 |
SAAF 6850. The Dakota Association of South Africa has been invited by the South African National Museum of Military History to get their recently acquired C-47 into "live status" and get the engines running. Brendan Odell will head up this project. For further details see C/N 27099 |
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Entertainment
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To provide entertainment at monthly meetings e.g.
Guest speaker
Quiz
Video
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Fund Raising/project sponsorship manager
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To assist in obtaining funds for the society.
To assist any subcommittee with acquiring sponsorship in the form of hard cash or in the form of actively performing a specific task e.g. relocation of goods requiring transport.
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Historian
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To actively track the histories of Douglas DC-2 and DC-3 aircraft in South Africa and Africa
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Marketing/recruitment
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To actively promote the activities of DASA by way of all means possible, preferably at no cost to the Association
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Membership manager
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To keep electronic record of all members and their contact details.
Details required are as per the DASA membership application form.
To record who has paid subs
To establish who has not paid their subs and notify them accordingly.
To inform the newsletter editor which members must begin receiving newsletters
To inform the newsletter editor which members must be removed from the mailing list
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Newsletter Editor
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To compile a monthly newsletter covering amongst other information.
Minutes of previous meeting
New members
Association’s activities during the past month
Items acquired/donated
Any items of interest to members
To regularly liaise with the marketing, fundraising and PRO/Media portfolio departments with regard to any interesting happenings that will be good promotional material for the Association.
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Photographer
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To take photographs, preferably in electronic format, at events and functions that are related to DASA e.g. air shows where Douglas DC-3 aircraft are present.
To take photographs of any Douglas DC-3 restoration projects.
To obtain permission prior to taking photographs.
To send any photographs to the webmaster
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Public Relations and Media Liaison officer
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To keep the media informed of DASA activities with specific reference to the 75th Anniversary functions, local and overseas.
To liaise with the newsletter editor and marketing and fundraising personnel.
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Restoration manager
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To oversee any restoration work conducted on any of the Associations artefacts and memorabilia.
To give regular progress reposts at monthly meetings as well as to the newsletter editor and webmaster.
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Shop Manager
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To purchase suitable items for resale in the DASA shop.
To purchase on consignment where possible.
To negotiate with suppliers good prices.
To keep accurate accounting records in conjunction with the treasurer.
To set up shop facilities for various functions such as air shows
To recruit members to assist with the shop at functions
To advise the webmaster of items available from the shop.
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Tour guide/function manager
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To arrange tours to DC-3 aircraft as well as DASA Display Hall and Library as per client or visitor request.
To liaise with operators of DC-3 aircraft to arrange visits.
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Webmaster
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To continue updating the website pertaining to all aspects of DASA
To liaise with all portfolio holders and sub-committees.
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The Dakota Association of South Africa
AGENDA (Draft copy)
Monthly meeting No 2
Held at the Dakota Lodge, Adjacent to hangar 5 at Rand Airport, Germiston on date______________________
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Welcome and Apologies
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Minutes of the previous Meeting
Approved
Proposed
Seconded
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Matters Arising
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Chairman’s Report
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Action Table
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General
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Date of the next Meeting
MEETING CLOSED
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Dakota Association Monthly Meeting